Section 78 : Report to be submitted to Office

Every public company shall prepare a report indicating the following matters and submit the same to the Office in advance of at least twenty one days before the holding of the annual general meeting. Such report has to be approved by the board of directors and certified by the auditor of the company.

(a) The total number of the shares allotted,

(b) Number of fully paid up and unpaid shared out of the allotted shares out of the allotted shares,

(c) Particulars of director, managing director, auditor, executive chief and manager of the company, and amount of remuneration, allowance and facility paid to them,

(d) The names of individuals or corporate bodies subscribing five percent of more of the paid up capital of the company, and details of shares or debentures held in their names,

(e) The total proceeds of the sale of shares, and particulars of the new shares and debentures issued and raised by the company in the financial year concerned,

(f) The amount due and payable by the director or substantial shareholder to his/her close relative to the company,

(g) The details of payment made or to be made against the sale of shares or for any other matters,

(h) The amount of loans borrowed from banks and financial institutions and of principal and interest due and payable,

(i) The amount claimed to be receivable by the company or payable by the company to any other person to details of, lawsuits, if any , ongoing in this respect,

(j) The number of expatriate employees engaged in the management of the company and at other levels, and remuneration, allowances and facilities paid to them,

(k) The number of expatriate employees engaged in the management of the company and at other levels, and remuneration, allowances and facilities paid to them,

(l) Where any agreement has been entered into between the company and any foreign body or person on investment, management or technical services or other matter for a period of more than one year, particulars thereof and the particulars of the dividend, commission, fee, charge and royalty, as well paid under such agreement in the financial year concerned,

(m) A statement of the management expenditures of the company in a financial year,

(n) The amount of dividends yet to be claimed buy the shareholders,

(o) A declaration that the company has fully observed this Act and the prevailing law,

(p) Other necessary matters.